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Finance Manager, Haiti (re-advertisement) – Haiti – ReliefWeb

Haiti
Finance Manager, Haiti
Position type and closing date
Single posting
Contract duration: 3 years, with possible extension
Place of Work: Port-au-Prince, Haiti
Closing date for application: 13 December 2022
LWF World Service
The LWF World Service is responsible for carrying out diaconal response to humanitarian emergencies and human needs on behalf of the Lutheran World Federation (hereinafter referred to as LWF) – a Communion of Churches.
In pursuance of its responsibility and based on its strategy, World Service:
Operates together with and on behalf of the LWF member churches.
Provides support to refugees, returnees, internally displaced people, their host communities and communities at risk, emphasizing livelihoods, quality services, protection and social cohesion.
Establishes and runs country programs and emergency operations.
Engages in cooperation and partnership with governmental and non-governmental organizations, the relevant United Nations agencies and other structures involved in humanitarian and development programs as they link to the mandate of the department.
Represents the LWF in the ACT Alliance (Action by Churches Together).
For additional information please see www.lutheranworld.org.
General Description
LWF and Norwegian Church Aid (hereinafter referred to as NCA) have been present in Haiti for two decades, and function in 2019 as an integrated office using the LWF financial management system (including SAGE accounting system). Diakonie Katastrophenhilfe (DKH) is also a part of the Joint Office, but they have an independent Finance system.
Purpose of the position
The basic purpose of the position is to provide overall leadership and quality control assurance to ensure that the integrated LWF/NCA finance function is carried out in a professional and competent manner. The role assures responsibility for finance-related aspects, such as administration and control of funding and expenditure, allocation of overheads, and assistance in preparation of budget proposals etc. and government liaison with regards to Finance. The position advises and informs the Country Director and the Management Team on matters relating to budgeting, financial planning, reporting and finance staffing. The position involves close collaboration with colleagues in the DKH unit within the Joint Office, notably finance colleagues, taking the initiative to ensure the overall harmonious and efficient management of the Joint Office finances.
A core responsibility is to build up capacity of local finance staff to enable them to better perform their roles and responsibilities. Another core responsibility is to build up the capacity of the partners as part of strengthening the civil society.
The position is based in the capital, Port-au-Prince where the Finance Manager will lead the finance team and be a key member of the country management team.
The position reports to the Country Director of the Joint Office DKH/LWF/NCA in Haiti, with technical oversight from the LWF Finance Controller based in Geneva.
Required Qualifications
University degree in accounting.
Professional accreditation such as ACCA, CMA, CPA or equivalent.
Knowledge and Experience
Minimum 4 years of experience in a finance position on similar level.
Significant working experience at management level in humanitarian assistance or development-oriented programs within an international environment and preferably with church-related or non-governmental organizations.
Knowledge of the reporting requirements of ECHO, USAID, UNHCR and government funding agencies.
Strong leadership, conceptual and analytical skills and demonstrated organizational, management and supervisory skills.
Knowledge and experience of cooperation with United Nations and governmental agencies.
Team-oriented, flexible and with excellent communication skills.
Advanced computer skills.
Experience and knowledge of LWF and/or its related agencies would be an added advantage.
Language Skills
English advanced written and oral skills required
French advanced written and oral skills required
Haitian Creole skills would be an advantage
LWF Core Skills
Leadership – resource level*
Working effectively with others – resource level
Accountability – advanced level
Analytical thinking – advanced level
Initiative – advanced level
Achieving results – resource level
LWF Functional Skills
People Management – resource level
Facilitation / Negotiation – advanced level
Project Management – advanced level
Networking – resource level
Communication – resource level
*LWF 3 skills levels are: basis – advanced – resource
Main duties
To ensure that budgeting, planning and financial reporting is timely, accurate and consistent with established practices, formats and reporting requirements as laid out in the agreements with the respective HQs of the three organisations, and funding agencies;
To provide on-going support to the local finance staff in their implementation of the SAGE accounting software and ensure that usage of this application is fully optimized;
To ensure that the policies, procedures and practices as expressed in approved Policies, Regulations and Manuals are adapted to the local context, updated regular, and understood and fully implemented by the Country Director, the Program Manager and the relevant finance and administration staff in the office;
To identify financial training needs among staff and local partners and recommend practical means in which these needs can be fulfilled;
To identify weaknesses in accounting, internal controls and overall administration and address the weaknesses with the help of the management team.
To ensure that cash flow projections are accurate and up to date, and that they reflect potential temporary shortfalls in funding;
To ensure that the integrated office is prepared for the annual external audit and participate, where required, in ‘exit’ discussions with the audit firm;
To be in attendance for all or part of an internal audits and project audits, and contribute to the discussions and the recommendations resulting from the audits;
To conduct the annual staff evaluation of the finance employees, the recruitment of new finance staff and termination of currently employed finance staff as needed;
To recommend for inclusion in the key Manuals (Finance Manual, Accounting procedures etc.) any changes deemed appropriate for the strengthening of the finance or admin functions;
To promote close collaboration and teamwork between Finance and Program, building on synergies to promote efficiency and effectiveness;
Ensure that billing to other organizations in the Joint and Shared office spaces is done properly according to the Shared Services Agreements and other agreements;
To undertake any other assignments as called upon by the DKH/LWF/NCA Country Director for the benefit of the integrated office;
GENERAL
Representation and promotion
Represent/be a positive ambassador for the integrated office and its overall objectives, internally and externally
Support, advice and challenge management at the Representation
Actively participate in the Senior Management Team in the Country Office.
Ensure that the Senior Management receives relevant operational reports at least once a month to follow up and take decisions
Collaborate closely with colleagues in the DKH unit within the Joint Office, notably finance colleagues
Manage the finance and administration team
Assist in developing relevant position descriptions and in recruiting, training and supporting finance and administrative staff
Identify financial training needs among staff and recommend practical means in which these needs can be fulfilled
Conduct annual evaluations of finance and administrative staff
Develop and maintain a proper filing system
Secure the development and maintenance of a proper finance filing system.
Supervise development and maintenance of proper staff filing
FINANCE
Develop guidelines and routines and build capacity and competence within finance management and accounting processes
Develop and maintain local finance handbook and local financial routines in line with global manuals and routines
Responsibility for proper authority, skills and competence within the Finance Department.
Responsible for proper authority, skills and competence with partners, in cooperation with relevant programme staff
Drive change and improvement in accounting and finance management processes
Proactively look for improvement in DKH/LWF/NCA internal routines in the yearly financial cycle, taking the initiative to ensure the overall harmonious and efficient management of the Joint Office finances.
Suggest and implement actions for improvement based on deliveries from partners and staff
Identify risk in the finance management process (internally and externally with partners) and advise on actions for follow-up
In co-operation with the Logistics and Security Coordinator, ensure that all assets put at the disposal of the Representation are safeguarded to prevent misappropriation, or in the case of theft, fire or other emergencies.
Make sure, in cooperation with relevant programme staff, that all partners are empowered to deliver and document the results specified in their approved applications – including proper financial management and reporting
Control and quality assure deliveries in the yearly financial cycle, including budgets, allocations, transfers and reporting to Head Office and back donors
Secure involvement by qualified finance staff and assist programme staff in all planning and budgeting processes.
Financial follow up and monitoring of projects throughout the project period, in cooperation with relevant programme staff.
Ensure that all financial reporting is timely and in accordance with the respective HQs of the three organisations and donor requirements.
Ensure implementation of a smooth cash flow management for offices and projects.
Responsible for compliance with finance and tax related country level statutory obligations.
Responsible for in-country organizational and project audits.
Identify risks in the finance management process (internally and externally with partners) and advise on actions for follow-up
In co-operation with the Logistics and Security Coordinator, ensure that all assets put at the disposal of the Representation are safeguarded to prevent misappropriation, or in the case of theft, fire or other emergencies.
Make sure, in cooperation with relevant programme staff, that all partners are empowered to deliver and document the results specified in their approved applications – including proper financial management and reporting.
Financial administration of personnel
Supervise preparation of monthly payrolls, taxes and benefit calculation for national staff.
Supervise revision of staff time sheets and track annual leave.
Provide assistance to staff recruitment.
Other duties
Undertake further duties relevant to the position, as agreed with the Country Director.
Applicants are required to uphold the core values of our organization.
To apply, please click on the following link:
https://lutheranworld.hire.trakstar.com/jobs/fk0xwnb?cjb_hash=O_RRwt38&apply_now=true
Haiti
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